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OTIS is excited to announce our partnership with Learn 21's One-to-One Manager application. With One-to-One Manager schools will be able to easily track their devices, what student has what devices, manage and track damage, loaners, and more. One-to-One Manager will roster with Synergy providing clear ease of use. Details and training opportunities will be announced soon.

PPS 1:1 Take-home Program

The PPS1:1 Chromebook program is specifically designed to provide a take-home model to all students in grades 3 through 12. It also provides a one device for every two students model in our PreK through 2nd-grade classrooms. In our relentless efforts to ensure all students have access, the take-home program must be explicit for all students in PPS, in all schools providing equity of access to devices both at school and at home.

Chromebook Distribution

Each fall, Chromebooks should be distributed to students at each entry-level grade for the school or program (ie: grade 3 for K5 and K8s, grade 6 for middle schools, and grade 9 for high schools). Devices should be distributed in the fall of each school year.

Devices should also be distributed to any new student at the time they enroll. If a student is enrolling from another PPS school, school staff should ask the family, the previous school, and check the One-to-One manager to ensure that the student returned the previously assigned Chromebook device to the previous school before a new one is assigned. A school loaner device can be checked out daily until this information is verified. Devices from one school should not be accepted at another as each school will work to help maintain an accurate count of their device fleet. Schools can contact OTIS (support@pps.net) who can assist in making sure devices are properly relocated as needed.

Chromebooks must be assigned to a student by name and IT assets tag in the One-to-One manager application by school staff. Assigned devices should be updated anytime a new device is assigned or exchanged with a student. 

Schools are responsible to account for and manage their Chromebook fleet; student devices and school loaner devices.

Chromebook Collection

Each spring, Chromebooks should be collected from students at each exiting grade level for the school or program (ie: grade 5 for K5s, grade 8 for K8s and middle schools, and grade 12 for high schools). Students will receive another device upon entering their new PPS school.

Anytime a student leaves a school, the Chromebook should be collected alongside all other school items such as library books and textbooks. 

Schools are responsible to account for and manage their Chromebook fleet; student devices and school loaner devices.

School staff should follow the process outlined here for reporting a lost, stolen, or damaged device.

The PPS IT Department and Library Services have collaborated to recommend curriculum for teaching digital and civic literacy concepts. This instruction, from and Google, is aligned with the , , and . Recommended digital and civic literacy lessons for each grade level are outlined at the links at the top of the page.

Each building may develop a comprehensive plan for lesson delivery. For example, a school’s teacher-librarian and/or individual classroom teacher could cover these lessons in the course of a year or during October, which is Digital Citizenship Month.

When considering the misconduct of digital applications or the internet, or the misuse of a device's care, we must remember that a Chromebook and internet access are essential instructional resources. A student who has a brief or temporary restriction from digital access must have equal opportunity to the classroom learning as do students with access. Long-term removal of access is highly rare and done in direct consultation with school administrators, Area Senior Directors, and Student Support Services. Special Education or the school's 504 coordinator may also need to be included.

As with any student misconduct or misuse of instructional materials, policies for student conduct and discipline should be referenced and used to guide a school's response. Area Senior Directors and Student Support Services should be leveraged for guidance with digital behavioral concerns in the same way they would be leveraged for any other social/emotional/behavioral concerns about a student.

Repeat misconduct of digital access or of device care should include:

- Clear and consistent communication and partnership with parents/guardians

- Reteaching, modeling, and contract agreements with the student

- Consultation with Area Senior Director as needed and depending on the severity

Request for access to a student's browser history or access to any digital footprint data must come from the Area Senior Director to the executive leadership of the Office of Technology and Information Services. PPS staff should never directly access a student's account without the students knowledge.

Below, schools will find printable posters that you may use in your halls and classrooms. Posters can be printed on-site or from the print shop. Click on the posters below to download.

• How to carry your device
• Chromebook Care Flyer
• Chromebook Care - posters and video for elementary students

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• Remember to Charge Your Chromebook posters

• Chromebook Keyboard Shortcuts from

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